Draft for review by CJIS360 LLC. Not yet in effect.
Privacy policy
CJIS Policy Companion, published by CJIS360 LLC. Effective [date].
This policy describes what the CJIS Policy Companion app and its server collect, why, where it goes, and how long it is kept. The app has no user accounts, no advertising, and no analytics or tracking software. We do not sell or share data for advertising.
Do not enter Criminal Justice Information
The app answers questions about the published FBI CJIS Security Policy. It is not designed to receive Criminal Justice Information (CJI), case details, or personal information, and you must not enter them. The server screens each question for patterns that look like CJI or personal identifiers, such as Social Security numbers, vehicle identification numbers, case or warrant numbers, and named suspects or victims. A question that matches is refused. Its text is not stored and is not sent to any other service; only the category of the match and the time are recorded.
What the server receives and keeps
- Your questions and the answers. Each question, its answer, the policy passages used, and technical details needed to review answer quality (such as the model and data versions) are stored for 30 days, then deleted.
- Feedback. Ratings you give an answer, and any comment, are stored with that answer and deleted with it. Comments pass through the same CJI screening as questions.
- Network address. Your IP address is held in server memory for no more than two minutes to limit how many requests one device can make. It is not written to storage.
- Voice audio. When you play Talon's voice, the generated audio is held in server memory for five minutes so it can be replayed, then discarded.
The server does not receive your name, email address, contacts, location, or device identifiers. Access during the beta uses a shared code issued to your agency, not a personal account.
Service providers
- Anthropic generates answers. Your question, and any earlier question and answer you follow up on, are sent to Anthropic together with the relevant policy text.
- Google Cloud Text-to-Speech produces Talon's voice. Only the answer text is sent, and only when you play it.
- Microsoft Azure hosts the server and its storage in the United States.
Each provider processes this data under its own commercial terms to perform the service for us. [Confirm each provider's current data-use and retention terms before publishing.]
What stays on your device
- Your last 25 questions and answers, so you can reopen them. Clear them at any time from Question history. They are not synced anywhere.
- Your beta access code, in the device's secure storage (Keychain on iOS, Keystore on Android).
Children
The app is intended for criminal justice and public safety professionals and is not directed to children under 13.
Your choices
You can clear on-device history at any time and choose not to play voice audio. To ask about data held on the server, contact us at the address below. Because the server does not store who asked a question, we may be unable to link stored questions to you.
Changes
We will post changes on this page and update the effective date.
Contact
CJIS360 LLC, [mailing address]. Email: privacy@cjis360.app.